Center For Education Team
Cardiovascular Research Foundation®
1700 Broadway, Floor 9
New York, NY 10019
[email protected]
Tricia S. Rawh
Executive Director, CRF® Center for Education
Tel: 646-434-4381
[email protected]
Heather Mastrogiovanni
Director, Business Development & Industry Relations
Tel: 646-434-4708
[email protected]
Tara Lucas
Director, Industry Relations
Tel: 646-582-6588
[email protected]
For information about Exhibits and Sponsorships, please contact:
Katie Herrion
Manager, Exhibits & Sponsorships
Tel: 646-434-4338
[email protected]
Jackie Lackland
Project Manager, Exhibits & Sponsorships
Tel: 646-434-4448
[email protected]
For information about Satellite Programs and Training Pavilions, please contact:
Ashley Purper
Project Manager, Medical Education & Training
Industry Relations
Tel: 646-434-4388
[email protected]
For information about Grant Support and Meeting Space, please contact:
Mariah Admire
Senior Associate, Grants
Center for Education
Tel: 646-434-4322
[email protected]
TCT® 2025 Important Dates*
Date | Task |
|---|---|
Monday, March 24 | Priority Point Exhibitor Booth Application and Selection opens |
Monday, March 24 | Exhibitor Badge Registration Opens |
Monday, March 31 | Application and booth selection opens for ALL exhibitors, including Publishers, Associations and Non-Profits |
Monday, March 31 | General Exhibitor Housing Opens |
Monday, March 31 | Industry Prospectus Opens for Review |
Monday, April 8 | Satellite Programs and Training opportunities open for Selection |
Monday, April 28 | Sponsorship & Meeting Space Opportunities Open for Selection |
Tuesday, July 1 | Early Bird Registration Ends |
Wednesday, July 2 | Standard Registration Begins |
Wednesday, July 23 | Exhibitor Service Manual to be sent to Exhibitors |
Tuesday, September 23 | Deadline to submit EAC Forms |
Wednesday, September 24 | Booth Design Submission deadline |
Wednesday, September 24 | Advanced Warehouse begins accepting freight |
Thursday, September 25 | TCT® 2025 Pre-Registration List Sent to Exhibitors |
Friday, September 26 | Online Directory Listing Due |
Friday, September 26 | Freeman Discount Deadline for all orders |
Friday, September 26 | Deadline to submit Sponsorship Artwork to Freeman |
Friday, October 17 | Last Day Advanced Warehouse will accept freight without additional charge |
TBD | Freeman begins receiving shipments to Moscone |
72 Hours Prior to Check-in | Cancel Deadline for Exhibitor Housing Blocks |
TBD | Exhibitor Advisory Committee Meeting |
TBD | Exhibitor Open Forum |
Friday, November 28 | Post-TCT® 2025: Final Audited Numbers, Exhibitor Open Forum Notes, Exhibitor Survey, Final Attendee List |
On-site Registration Hours*
Date | Time |
|---|---|
Friday, October 24, 2025 | 1:00 PM-5:00 PM |
Saturday, October 25, 2025 | 6:00 AM-6:00 PM |
Sunday, October 26, 2025 | 6:30 AM-6:00 PM |
Monday, October 27, 2025 | 6:30 AM-6:00 PM |
Tuesday, October 28, 2025 | 6:30 AM-5:00 PM |
Exhibitor Move-In Hours*
Date | Time |
|---|---|
Thursday, October 23, 2025 | 9:00 AM-5:00 PM |
Friday, October 24, 2025 | 9:00 AM-5:00 PM |
Saturday, October 25, 2025 | 9:00 AM-5:00 PM** |
Exhibit Hall Hours*
Date | Time |
|---|---|
Sunday, October 26, 2025 | 8:00 AM-6:00 PM |
Monday, October 27, 2025 | 8:00 AM-6:00 PM |
Tuesday, October 28, 2025 | 8:00 AM-6:00 PM |
Exhibitor Move-Out Hours*
Date | Time |
|---|---|
Tuesday, October 28, 2025 | 6:30 PM-10:30 PM** |
Wednesday, October 29, 2025 | 9:00 AM-5:00 PM |
Thursday, October 30, 2025 | 9:00 AM-12:00 PM |
*All dates and times are subject to change. Please refer to back to this page for final dates and times.
**Straight time is Monday-Friday from 8:00 am to 5:00 pm. Overtime and/or double-time rates will apply outside of these days and hours. Approval from CRF® is needed for move in/move out conducted after the listed move-in and move-out hours.
TCT® Cancellation Policy
In the event that TCT® 2025 is abbreviated or canceled because of circumstances beyond CRF’s control, including but not limited to civil disturbance; earthquake; electrical outage; explosion; fire; freight embargo; strike or labor unrest; flood, hurricane, tornado, or other acts of God; or an act of war, terrorism, any government (de facto or de jure), or any government agency or official, CRF® reserves the right, at CRF®’s sole discretion, to unilaterally terminate the agreement between CRF® and the industry partner that is entered into and/or the license that is granted by virtue of the submission of this digital prospectus and its acceptance by CRF®. In these circumstances, the industry company expressly agrees to waive any claim the exhibitor may have against the CRF®, including but not limited to those for fees paid by or on behalf of the industry company for booth spaces, registration, training pavilions, satellite programs, engagement hubs, networking receptions, advertising, promotional opportunities, food and beverage, grants, audiovisual services, signage, housing, and travel.
Terms and Conditions
All applications and letters of agreement (LOA) are a binding contract when signed and submitted to CRF® and indicates the applicant’s willingness to abide by all contract terms, conditions, and general rules and regulations listed in this digital prospectus, as well as such additional rules and regulations that CRF® deems necessary to ensure the success of TCT®. These terms and conditions may be amended at any time by CRF® and all amendments, upon publication, shall be equally binding on all parties affected by them as the original regulations. The signer of the application also agrees to share the terms and conditions with all industry company representatives who attend TCT®.
Sponsoring companies that cancel their submitted opportunity for satellite programs, engagement hubs, training pavilions, and sponsorships will pay 100% of the total cost as indicated above.
Exhibitor of Reduction
Receipt of a signed Booth Space Contract is a commitment to exhibit at TCT®. Therefore, notification of booth space cancellation or reduction must be submitted in writing on company letterhead to CRF®, and exhibitors are required to pay appropriate fees or cancellation penalties. Exhibitors that cancel or reduce booth space will pay the following fees:
- For cancellation or reduction of booth space on or before June 26, 2025, the exhibitor will pay 50% of the total booth fee
- For cancellation or reduction of booth space after June 26, 2025, the exhibitor will pay 100% of the total booth fee
If a company reduces, increases, or cancels their exhibit booth at TCT® 2025 the registration badge allowance will be reduced, increased, or forfeited respectively.
Exhibitors that reduce their booth size after June 26, 2025, will be financially responsible for the cost of carpeting and creating lounge areas of the square footage not used due to the reduction in the booth size and will be subject to booth relocation.
CRF® offers several payment options which are listed in detail below. It is strongly recommended that you include the invoice number when submitting payment to ensure payment is processed and credited to your account quickly. The Invoice Number is included on the actual invoice.
Questions?
If you have any questions about invoices or payments, please contact [email protected] or (646) 434-4442.
W-9 Form
CRF®’s Taxpayer Identification Number (TIN) is 52-1752653. Download CRF®’s W-9 form.
Payment Options
Check (Two Options Available)
Option 1: CRF® Bank Lock Box*
Cardiovascular Research Foundation
P.O. Box 30730
New York, NY 10087-0730
*Note: It may take up to 5 business days for payment to reflect receipt. FedEx deliveries are not accepted and will be returned to sender.
Option 2: CRF® Office**
Cardiovascular Research Foundation
Attention: Finance Department
1700 Broadway, Floor 9
New York, NY 10019
**Note: It is recommended to send checks to the CRF® office using a trackable delivery only. CRF® is not responsible for checks mailed by USPS and delayed.
Wire Transfer
JPMorgan Chase Bank (718) 242-0162
4 MetroTech Center, 14th Floor
Brooklyn, NY 11245
Account #: 134774205 ABA#: 021000021
Swift Code: CHASUS33
Payment Policy
The company agrees to pay the Cardiovascular Research Foundation® for support of the confirmed promotional opportunities. The company understands that it is responsible for adhering to the production timeline, provided by the Cardiovascular Research Foundation®, in order to ensure that all aspects of the confirmed opportunities are completed. The company acknowledges that payment is due within 30 days of receipt of the Cardiovascular Research Foundation®’s invoice.