Official Hotel Affiliates

Please fill out the following application to secure an official hotel affiliated meeting room. One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process. Affiliated activity decisions will be e-mailed approximately 1 week after submission.

Official Hotel Affiliate Meeting Application

Official affiliate meeting rooms will be available for rental at the following hotels:

• San Francisco Marriott Marquis - 780 Mission St, San Francisco, CA 94103
• Hilton San Francisco Union Square - 333 O'Farrell St, San Francisco, CA 94102

Meeting space is limited and will be assigned on a first-come, first-served basis. After a meeting space is released to the affiliate, the organization must work directly with the hotel/venue to make arrangements pertaining to the proposed meeting.

Room Rental Fees:

• $4,000 - for meetings up to four hours per day
• $7,000 - for meetings more than four hours per day

Official Hotel Affiliate Meeting Room Policies:

• The above fees include room rental and set-up.
• Catering and A/V are additional costs and will be paid directly to the appropriate vendor.
• The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
• Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby or the convention center.

Unofficial Affiliate Meetings

Please fill out the following application for all affiliated activities that are NOT at official hotels - all TCT^® affiliated activities must be approved by CRF^®. One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process. Affiliated activity decisions will be e-mailed approximately 1 week after submission.

Unofficial Affiliate Meeting Application

Conference Suites

Companies have the opportunity to rent a conference suite at TCT® 2025. Conference suites are "built" private rooms in the exhibit hall that companies may use for staff meetings and one-on-one meetings with TCT® attendees. A standard furniture package is included! Space is limited and will be assigned on a first-come, first-served basis. Blackout times are not enforced for Conference Suites.

Conference Suites Information 

Convention Center Affiliate Meeting Rooms

Please fill out the following application to secure a convention center affiliate meeting room. One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process. Affiliated activity decisions will be e-mailed approximately 1 week after submission.

Convention Center Affiliate Meeting Room Application

CRF^® will offer private rooms (approx. 700-1,000 square feet) at the Moscone convention center for companies to conduct investigator meetings, internal meetings, board meetings, etc. Meeting space is limited and will be assigned on a first-come, first-served basis.

Blackout times will not be enforced for these meetings.

Companies may conduct meetings during official conference hours on Saturday, 10/25 through Tuesday, 10/28 from 8:00AM-5:00PM.

Pricing

The rental fee includes access to the meeting room (approximately 700-1,000 square feet), and pre-set: 

• Room set up conference-style for 20 attendees (cannot be changed)
• A/V: power, projector, screen (cannot be changed)

Any direct costs associated with the function (e.g. food, beverage) are additional and are the responsibility of the activity sponsor.

Convention Center Affiliate Meeting Room Policies:

• The above fees include room rental and set-up.
• Catering is an additional cost and will be paid directly to the appropriate vendor.
• All meeting room attendees are required to have a registered TCT badge.
• The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
• Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby or the convention center.

FAQ

What are blackout times?

Blackout times are specific times where affiliate meetings involving 3 or more physician attendees cannot take place.  The blackout times for TCT^® are listed below (times are subject to change):

• Saturday, October 25, 2025: 7:30AM-6:00PM
• Sunday, October 26, 2025: 7:30AM-6:00PM
• Monday, October 27, 2025: 7:30AM-6:00PM
• Tuesday, October 38, 2025: 7:30AM-6:00PM

I would like my meeting to take place during blackout times.  What are my options?

Companies who are interested in conducting meetings during blackout times may purchase a convention center meeting room or a conference suite. More information on Conference Suites can be found here.  

What types of activities are approved?

• Activities that support and are consistent with the scientific nature of TCT
• Activities directed to TCT^® participants (affiliated activity sponsors and participants must be TCT^® registrants)
• Activities that do not conflict with or detract from the official TCT^® scientific program (see blacked out times below)

What types of meetings are approved?

• Scientific Advisory Board Meetings
• Scientific Investigator Meetings
• Advisory Board Meetings
• Committee Meetings
• Executive Meetings
• Specific Study (Investigator) Meetings
• Staff Meetings

What types of activities are NOT permitted?

• Scientific, educational, speaker-driven symposia or lectures not sponsored by TCT
• Exhibits (commercial company and noncommercial company)
• Distribution of any promotional material (eg, fliers, room drops)
• Commercial banners

Are personnel meetings permitted during TCT^® hours?

Personnel meetings may be held at any time during TCT^® if attendance is limited to that organization’s representatives. Physician attendees are strictly prohibited from participating in these meetings. Violations of TCT^® Affiliated Activities Rules and Guidelines will be reviewed and sanctions may be applied. Please see the Consequences for Noncompliance section for more information.

Important note: CRF^® requests that TCT^® faculty not commit to conflicting speaking engagements. TCT^® faculty responsibilities and obligations to the official program take precedence over all others speaking arrangements at the meeting. TCT^® faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.

Will I get access to other TCT^® opportunities?

Access to TCT^® approved promotional opportunities and attendee list is not permitted for promotion of affiliated activities.

Consequences for Noncompliance

If an affiliated activity is found to have violated the above guidelines for affiliated activities, the sponsoring organization, the supporting organization, and the organizer of the meeting may be prohibited from holding an affiliated activity at future CRF^® conferences, may have their current registration revoked, non-compliance may be subject to fines and damages, and could negatively impact the registration/status/attendance of those attending an unapproved affiliated activity. TCT^® faculty members participating in any such event are subject to having their faculty status revoked including any reimbursement of expenses otherwise authorized.